Dictionary of Procurement Terms

Welcome to the NIGP Online Dictionary of Procurement Terms, the comprehensive reference for public purchasing terms and concepts.

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Search Results: 61-70 of 122 results for “R”

  • Request for Proposals (RFP)

    The document used to solicit proposals from potential providers (proposers) for goods and services. Price is usually not a primary evaluation factor. Provides for the negotiation of all terms, including price, prior to contract award. May include a provision for the negotiation of best and final offers. May be a single-step or multi-step process. Introduced in the Armed Services Procurement Act of 1962 as well as by the Competition in Contracting Act of 1984.

  • Request for Qualifications (RFQu)

    A document, which is issued by a procurement entity to obtain statements of the qualifications of potential responders (development teams or consultants) to gauge potential competition in the marketplace, prior to issuing the solicitation.

  • Request for Quotation (RFQ)

    Purchasing method generally used for small orders under a certain dollar threshold, such as $1000.00. A request is sent to suppliers along with a description of the commodity or services needed and the supplier is asked to respond with price and other information by a predetermined date. Evaluation and recommendation for award should be based on the quotation that best meets price, quality, delivery, service, past performance, and reliability.

  • Request for Standing Offer (RFSO)

    CANADA A method of supply used by Canadian public agencies to satisfy the requirements of departments and agencies by arranging with suppliers to submit a standing offer to provide goods, services, or both during a specified period for a specified price. The quantity of goods, level of services, and estimated expenditure specified in the RFSO are only an approximation of requirements given in good faith. Standing offers are not contracts. If and when a department/agency issues an order against a standing offer, a contract is created. (PWGSC)

  • Requirement Delivery


    See Also: Delivery/Indefinite

  • Requirements Analysis

    Value analysis applied to the development of specifications to eliminate commodities that are not cost effective.

  • Requirements Contract

    A contract used to order only the material or services actually required during a contract term. An indefinite quantity contract for frequently used commodities or products.

    See Also: Open-End Contract, Price Agreement, Blanket Order

  • Requirements Determination

    A method used to assess what is needed, when it is needed, and how much is needed. Such methods may include reviewing past usage of a commodity, estimating future need, reviewing program objectives, analyzing trends, and performing market and demand analyses using software or other forecasting tools with the objective of satisfying the need.

  • Requisition

    An internal document by which a using agency sends details of supplies, services, or materials required to the purchasing department.

  • Requisition Certified By

    CANADIAN Signature of the financial officer who has authority to certify funds availability.

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