Dictionary of Procurement Terms

Welcome to the NIGP Online Dictionary of Procurement Terms, the comprehensive reference for public purchasing terms and concepts.

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  • Contract Management

    The overarching process that includes the functions of both contract formation and contract administration.

    See Also: Surveillance, Contract Administration

  • Contract Modification

    Any written alteration in specifications, delivery point, frequency of delivery, period of performance, price, quantity, or other provisions of the contract, accomplished by mutual agreement of the parties to the contract.

    See Also: Amendment, Authorized Deviation, Change Order, Contract Amendment

  • Contract Number

    An alpha-numeric code that uniquely identifies a contract.

  • Contract Original Amount

    CANADIAN  The original award value for a Contract.

  • Contract Planning

    The process by which the efforts of all personnel responsible for an acquisition are coordinated and integrated through a comprehensive plan for fulfilling the needs of the government in a timely manner and at a reasonable cost.

  • Contract Rates

    Agreed upon transportation rates between a shipper and a carrier. (NASPO, 2001)

  • Contract Record

    A report providing detailed information regarding the orders or releases placed for delivery of goods against a contract so the volume of contract purchases can be determined.

  • Contract Renewal

    A clause in the contract that allows the contract term or period to renew itself for an additional time as defined in the current contract. These renewal clauses may or may not have a maximum number of renewals or contract period. If the renewal clause does not have an end date or a maximum period, this is typically referred to as an “Evergreen Contract,” as it will continue to be valid with no action from either party. However, most of these contracts will have termination language, giving either party the ability to terminate the contract with a predetermined amount of time prior to the expiration date via a written notice to the other party.

  • Contract Signing Authority

    CANADIAN The authority delegated to occupy a position, that is, the incumbent of a position, to sign on his/her behalf Contract, Contract amendment, or Standing Offer documents after ascertaining that the approval authority has been duly granted and ensuring that the Terms and Conditions written in the documents reflect those approved by the Contract approval authority.

  • Contract Status Code

    CANADIAN A code assigned to each milestone in the procurement process.

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